Germany Tour Preferences - West Sussex Music

Student Name(Required)

First Last

Student phone number

to be used only in case of emergency

Age on 22 July(Required)

Rooming preferences

Where possible, we will group students in friendship groups, but due to the room sizing this may not always be possible. Please let us know up to 3 students who your child would like to share with. We will ensure that each pupil is with at least one of their nominated friends.

Student 1(Required)

Student 2

Student 3

Any aditional information that would be useful to consider when deciding room allocations

Code of Conduct(Required)

Code of Conduct for the West Sussex Music County Ensembles Tour, July 2023

For this visit to be beneficial, enjoyable and safe for all, you are expected to follow our code of conduct.

In general, you will be expected to:
• behave responsibly at all times and show consideration for others.
• comply with all instructions at all times.
• take responsibility for your own possessions.
• keep all facilities clean, tidy and undamaged.
• abide by all host facility rules and regulations.
• be aware of all emergency procedures.
• in the event of an emergency, follow emergency procedure instructions.
• understand the rules concerning the purchase, possession and consumption of alcohol.
• understand the rules concerning the purchase, possession and use of tobacco.
• understand that the possession and use of non-prescribed drugs and/or illegal substances is strictly forbidden.
• inform staff of any relevant medical conditions or injuries.
• inform a member of staff of any hazards and report any damaged or unsafe equipment.
• wear appropriate clothing.
• return all borrowed equipment in the same condition in which you received it.
• safeguard personal belongings and borrowed equipment.

On the coach
• Remain in your seat, unless given permission to do otherwise.
• Wear your seat belt whilst being transported in a minibus or coach.
• Luggage should not block the aisle and be kept on the luggage rack or under the seat.
• Litter should be put in the bags provided.
• Do not distract the driver – no shouting out, no flash photography etc.
• If you begin to feel travel sick, inform a member of staff.
• When disembarking, be aware of traffic movement and direction
• Arrive on time for all journeys.

Motorway service stops
• Follow instructions from staff regarding where you are allowed go and how long you may spend in the service station.
• Remain inside the service area for the duration of the stop and ensure that you are back on the coach at the given time.

On the ferry
• Ensure you understand the importance of remaining in your group at these busy locations.
• Ensure that you understand that timings are vital.
• Ensure that you understand security arrangements and limitations.
• Follow instructions from staff and ferry crew members.
• Follow all instructions regarding being on boat decks.
• Visit shops in groups - never alone.
• Remember where the group is based and how to locate staff.

Staying in the hostel
• Ensure that you read all notices and understand all instructions regarding fire and safety procedures.
• Ensure that you understand the location of duty staff.
• Ensure that you understand any instructions regarding permission to leave the hostel.
• Ensure that you understand any instructions, which limit your access to parts of the hostel. e.g. bar, casino, swimming pool.
• Ensure that you understand the dangers of balconies and any instructions regarding access.
• Ensure that you understand all instructions regarding access to other peoples’ bedrooms.
• Ensure that you arrive on time for meals and meetings.
• Ensure that you understand any restrictions regarding the use of mobile telephones, taking pictures, internet access and viewing videos and DVDs.

Excursions
• Remain in your designated group.
• Know which member of staff is your nominated leader.
• When unaccompanied by staff, ensure that you understand any instructions and limitations.
• Ensure that you always carry your emergency contact card.

Failure to comply with this Code of Conduct may result in sanctions which could include being sent home and any associated costs being passed on to parent/guardians.

I, the Young Person, agree to abide by the Code of Conduct

I give permission for West Sussex Music to give my daughter/son the following medication if required (tick as appropriate):

Paracetamol

Antihistamine; Loratadine (one a day hayfever relief)

Antihistamine; Cetirizine (one a day hayfever relief)

Piriton; Allergy relief

Gaviscon tablets

Travel sickness tablets (Kwells)

Sickness/diarrhoea relief tablets

Dextrose Energy Tablets

Recovery Effervescent Powder

Hoodies

We’d like all students to have a tour hoodie – this has become something of a WSM tradition in previous years, with the ensemble members voting on the colour! To help with your costs we’re asking for a voluntary cash donation of £10 towards the costs. Your £10 can be given to Heather Downie or John Randall at Horsham Music Centre in the summer term

XS 34″ S 36″ M 40″ L 44″ XL 48″ 2XL 52″ 3XL 56″

Hoodie Size